Sonoma State University

Senate Meeting Minutes: 10/7/22

Minutes

Associated Students
Sonoma State University
AS Senate Meeting
1:00 pm -Friday,October 7, 2022
Sonoma Valley Room- 2nd Floor Student Center

Agenda

  • Call to Order & reading of the Land acknowledgement- The meeting was called to order at: 1:01 p.m.
  • Roll Call- Erik Dickson, Maia Madrigal Hernandez, Mariah Atkins, India Garcia, Nataly Hernandez, Yasmin Esquivel, Celine Rubalcava, Salvador Ochoa Zavalza, Hayley Esvito , Victoria Lopez, Sadie Petit, Jamie Russell. Designee Bryan Burton and Designee Gerald Jones and Children’s School Representative Melissa Nelson were not present. However, It was not specified if the absence was excused or unexcused.
  • Public Comment – pursuant to California Education Code 89306, the AS Senate provides this time for any member of the public to address the AS Senate on any item affecting higher education. Pursuant to California Education Code 89306(b), each speaker will be allowed no more than three (3) minutes to address the AS Senate.
  • Guest speaker
    • Fluid Navigation presentation -(Enterprise Application)
      • Topic: Logging into MySSU;
      • IT is Launching New Version of Student Center, but in a different layout; starting October 17th, the new tiles are tailored for your needs for this semester such as Enrollment, Self Services, Finances, etc. They are same features but in different categories, compass icon(favorites).
      • SIRF FEE (opt out) suggestion
      • VP asked on how the updates of the SSU will be changed and the students and staff will be aware of the changes: by email, video, live in support(10/17-10/19); changes due to Chancellor’s Office making an mandatory update
      • Every folder and tile is direct and just there, not hidden;
      • Phone navigation setup building up
  • Liaison Report to the Senate (Discussion)
    • Academic Senate Designee- no report
    • University President’s Designee - no report
  • Reports (Discussion)
    • AS President- AS President discussed: starting searching for an intern for overall AS; specific duties have to prioritized but overall everything AS.
    • Executive Vice President- Executive Vice President discussed: Announcement: 22 new applications for the RSVP program; applications will be open until 120 positions are filled.
    • Vice President of Finance- VP of Finance reported: they have submitted resignation letters, graduation in December, having to find a replacement for the position; They also have a person in mind for the position and putting the posters for the position as well.
    • Senator of Diversity - no report
    • Senator of Student Resources- tabling, outreach, Bowling Nights, an other candidate interested in VP of Finance position, ITECH meeting soon, Bookstore Equity Project(virtual books instead of hardcover books), also talked about Microsoft office on campus but since it is a google docs campus, still in discussion, Stevenson Phase II(May 2023), installing WIFi outside as well, security of camera, discussion of complaints of WIFi on campus dorm: getting better bandwidth to stay on campus, AR discussed about finding candidates for Senator for Student Government, interview next week;
    • Basic Needs Representative- CALFRESH outreach, website is clean and simple; presecreening by google forms, still can meeting, hired ALyssa for CAlfresh assistant, LOBOS pantry(14 volunteers), will be receiving pantry items for 1st and 3rd thursday of the month, seeing if they have a meal plan or not; discussion: if student has meal plan, might not be allowed in the pantry, system of finding data who has one or on campus/off campus, lot of conversations to have before any action planned out.
    • JUMP Representative- Study Buddies Interviews(oct 17), 20 volunteers , Special Olympics(Oct 25th, recruiting, tabling), Animal Shelter tomorrow(volunteer events, waitlist, spots are full), Nadia planing for more volunteers events, community partners, speaker events(maybe panel), suggesting to may be having professors telling to go; canned food drive;
    • Children's School Representative- no report
    • ASP Representative- 3 events have passed: Campus MovieFest($10k, 14 films turned in, about 80 students in participation), Paint and Sip(1k, 70 students in attendance, only 8 drank alcohol(maybe to stop the bartending, but non alcohol drinks), Bowling NIghts($950, 250 students in attendance), proposing events for next semester, expressive events(Smash- Room), Spill the Tea with President Lee(questions and QR code): beneficial for students to have that opportunity; Tailgate Before Basketball Game(in parking lot), Traditions That Are Coming Back to Campus : Free Senior Pictures, Super Bowl, Senior Dinner; 180,000k dollars started in the beginning of the semester. There is about 20,000$ remaining(maybe 15,000$ for the budget for the rest of the semester and Spring Semester;20% of spending, a little under target, everyone at that post), suggestion to find future people on the team to shadow so they can get prepared and trained in person
    • Executive Director-reported:
      • Dr Jones wanted Erik to discuss the PUERTA grant ending on the 30th, funding not extended, sunset on December 31st, current students will be supported of their graduation but after that, the program will be finished.
      • Enrollment: application numbers this year: 2337 students applying as of right now, 2021-2022: 1337; Campus will bring enrollment guru from SAC State, to consulting and meeting with a group of students of focus group, on next thursday at 3pm. email Erik if interested, share with teams if possible, 10 students in attendance.
      • Feedback: ASP President looking for Post Grad Intern; start recruiting and finding students to serve on the committee to commence the search, let Erik know if interested
      • Discussion of 2023-2024, recruiting some students for AS programs, discussion of Prostaff, hiring strategies, helping students to be prepared and trained differently, encouraging students to spend money on payroll to hire staff now so they are preparing for next year and massive influx; staffing models changing so it will help serve the student;
      • Personnel Committee (6 p.m.)
  • Business
    • AS-CR 007.22.23 Outreach Calendar (Discussion)
      • Discussion
    • AS-CR 008.22.23 Accepting the 2021-22 Audited Financial Statements (Action)
      • Discussion- We are looking at the numbers in the presentation and hiring an outside auditing company to audit our numbers and see what we are doing correct financially and what can be improved on; audit statements 2021-2022
      • Action: Herandez motioned to accept the audit , Rozek seconded; motion passed
    • AS-CR 009.22.23)Conflict of Interest Training (Discussion)
  • VIII. Items for the Good of the Order
  • Announcement: President are having discussions with President Lee such as lighting, any suggestion let President Esquivel know; walking around tours to check to be fixed or added around campus to see what is needed for students.
  • Adjournment - The meeting was adjourned at: 3;04 p.m

Posted in accordance with the Gloria Romero Open Meeting Law of 2000 by: President Yasmin Esquivel

The Associated Students of Sonoma State University acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the Associated Students and Sonoma State University is located within the traditional homelands of the indigenous peoples collectively known as Coast Miwok and Southern Pomo.