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Senate Meeting Minutes


Sonoma State University
AS Senate Meeting
Associated Students

12:00pm- Monday, October 16, 2023
Sonoma Valley Room – 2nd Floor Student Center


I. Call to Order & reading of the Land acknowledgement- The meeting was called to order at: 12:05 pm

II. Roll Call- Cassandra Garcia, Clayton Trent, Greta Fast, Taylor Frickman, Angelina Lopez, Vanessa Sanchez are present;

III. Public Comment – pursuant to California Education Code 89306, the AS Senate provides this time for any member of the public to address the AS Senate on any item affecting higher education. Pursuant to California Education Code 89306(b), each speaker will be allowed no more than three (3) minutes to address the AS Senate.

IV. Liaisons Reports
a. University President’s Designee- reported: few updates; 10 students and 5 staff went to MSI conference; GI ; search of Associate Vice President for Academic Affairs had its first round; Conduct is up; old behaviors are coming back that were pre- covid; faces of SSU search has began; 2 Trustees coming on campus later in October;
b. Academic Senate Representative- reported that first reading of online course modality policy; of how faculty can market it as an online program or in person; pushback about what students want on the discussion of online vs in person, etc. 2 Reps on the Title IX Presidential Advisory Committee;

V. Special Guest
a. Laura Lupei - Associate Vice President for University Budget and Resource Planning - Laura Lupei reported the Budget Briefing of Fall 2023 and discussing 23/24 semester; started planning for 24/25 semester; the first topic was discussing of the state budget; the estimated budget was 529.8 M, but the final decision was 253.3M for the final state budget; reorganization from last academic year; categories are Academic Affairs, Administration and Finance, University Wide, Student Affairs, Strategic Enrollment Management; Ms. Lupei was also discussing of the University Budgeted Revenue splitting in different categories such as state/federal funding, campus based fees, other fees, and other funding; the discussion of the expense and revenue, along with the projected base deficit will be also highlighted as well;

VI. Business

a. Corporate Resolution for Student Bill of Rights (ACTION)
i. Discussion- Senator Sanchez discussed and going over the corporate resolution for Student Bill of Rights; In recap, last semester, Senate passed a resolution forming a committee to be set up to work on this document that was supposed to be finished by the end of this semester; However, it does not seem that will work out and also because the previous resolution did not include an action plan or assign any responsibilities ; This corporate resolution will say who has the responsibilities and assigned roles; the responsibility will be placed on AS President to assign the timeline to see how the Committee is going to run and make it more fluid and have a definitive plan; Two more students emailed Senator Sanchez of interest in being in the Committee, but however has not reached out. Moreover, Senator Sanchez will be moving forward with the people she has picked for now; ii. Action- Senator Sanchez move to approve the corporate resolution for the action plan for the Student Bill of Rights; Senator Frickman seconded the motion; The motion passes unanimously;

b. College Involvement & Values Impacting Communities - CSSA (DISCUSSION)
i. Discussion- President Garcia is bringing up an activity that the CSSA has created for each CSU to be more involved within the community and ranking the points; The school with the most points gets acknowledged and a trophy; The Senate has done some of the activities; If any of the Board or Senators want to do some of the activities, let President Garcia know; The documentation for the activities that have been done have been sent;

VII. Reports

a. AS President

b. Executive Vice President

c. Vice President of Finance- VPF Trent reported: Finance Committee has started meeting and has a set schedule; For the past few weeks,six clubs have made requests for operational grants; Sal, Erik and himself looked through the grants and sending letters to the ones who got approved for the grants; d. Senator of Diversity e. Senator of Student Resources-Senator Fast reported: 1st Open Forum is tonight; it is in the Bennett Valley Room and free pizza; Senator Fast and Senator Frickman also went to the Student Affairs Committee and gave a report; talked about the registration for veteran and service members; also someone from professional Academic Advising Committee discussed about concern of response rate regarding student employment applications; Senator Fast and Frickman are wanting to bring up to ARC about proclamation

f. Senator of Government Affairs-

g. JUMP Representative- Representative Mcmillian reported: collabing with Living Room; upcoming events; Petaluma Fire Station, Study Buddies: 24 elementary students;

h. Basic Needs Representative

i. ASP Representative - Open Mic Night; 40 people; total cost was $280, and cost/student
was $7; Trivia Night: 65 participants; TC: 520; SC:  $8/student; got more tvs for that event and grateful for that; Queens on Campus: 410 participants; TC:7,586; SC: 8.50/student; very interactive and collabed with the HUB for the photo booth; TE: 13 events; Students Impacted: 1900; Ongoing Events: 6; Upcoming Events: Noma Nation Film Festival on Nov 1st in Stevenson 1300 from 6-8pm, short films from students; Boards and Brews; Trivia Nite; DJ Competition;

j. Children's School Representative

k. Student Government Representative- Salvador reported; table and outreach is going well; University Committee appointments have been sent; Open Forum tonight; finalizing interview process for Student Government Representative;

l. Executive Director- ED Dickson reported that: reminder, will not be here next Monday, report form and remind each team to fill up the weekly report for each branch; Academic Senate updating bylaws; asking 2 additional students to sit on Academic Senate; CSU Foundation; reminder: Take care of yourself and rest;

XI. Items for the Good of the Order: past weekend, Execs wrote a tuition increase statement; FAFSA updated for the next upcoming semester; Assembly A Bill and give students awareness on what is going on and up to come;

XII. Adjournment- The meeting adjourned at: 1:27 pm;

Posted in accordance with the Gloria Romero Open Meeting Law of 2000 by: President Cassandra Garcia

The Associated Students of Sonoma State University acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the Associated Students and Sonoma State University is located within the traditional homelands of the indigenous peoples collectively known as Coast Miwok and Southern Pomo.